GDPR Privacy Notice
Envoy Projects Ltd. (Envoy) understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our clients and suppliers and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law. iew our full Privacy Notice and our Communications & Systems Policy.
Envoy is a Colorminium company.
1. About us
Envoy Projects Ltd. Registered in England & Wales under company number 13212813
Registered address: Saxon House, 23 Springfield Lyons Approach, Chelmsford, Essex, CM2 5LB
The Human Resources Department is assigned by the Company to manage data and data protection.
Email address: email@example.com
Telephone number: 01245 6582682.
2. What Does This Notice Cover?
2.1. This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.
3. What is Personal Data?
3.1. Personal data is defined by the General Data Protection Regulation (EURegulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
3.2. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
3.3. The personal data that we use is set out in Part 5, below.
4. What Are My Rights?
4.1. Under the GDPR, you have the following rights, which we will always work to uphold:
The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.
The right to access the personal data we hold about you. Part 10 will tell you how to do this.
The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 11 to find out more.
The right to restrict (i.e. prevent) the processing of your personal data.
The right to object to us using your personal data for a particular purpose or purposes.
The right to data portability. This means that you can ask us for a copy of your personal data held by us to re-use with another service or business in many cases.
4.2. Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
4.3. For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.
4.4. Further information about your rights can also be obtained from theInformation Commissioner’s Office or your local Citizens Advice Bureau.
4.5. If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
5. What Personal Data Do You Collect?
5.1. We may collect some or all of the following personal data which will vary according to your relationship with us (the list is non-exhaustive):
Personal Identifiable Information (Name, telephone number, email address, DOB etc.);
Financial information e.g. payment information;
Information about your preferences and interests;
5.2. Your personal data may be obtained from third parties such as marketing or recruitment agencies.
6. How Do You Use My Personal Data?
6.1. Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, or because it is in our legitimate business interests to use it. Your personal data may be used for one of the following purposes (the list is non-exhaustive):
Managing your account.
Supplying our services to you. Your personal details may be required in order for us to enter into a contract with you.
Personalising and tailoring our services for you.
Communicating with you. This may include responding to emails or calls from you.
Supplying you with information by email (you may unsubscribe or opt-out at any time by replying to the email, or by emailing firstname.lastname@example.org)
6.2. Where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by emailAND/OR telephone AND/OR text message AND/OR post with information, news, and offers on our services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.
6.3. We do not use automated systems for carrying out decision-making.
7. How Long Will You Keep My Personal Data?
7.1. We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Dependant upon the reason for collecting your data, we will either retain it for as long as is legally required or for a duration in line with our legitimate interests. Please refer to our Human Resources Department for specific details.
8. How and Where Do You Store or Transfer My Personal Data?
8.1. We may store or transfer some or all of your personal data in countries that are not part of the European Economic Area (the “EEA” consists of all EU member states, plus Norway, Iceland, and Liechtenstein). These are known as “third countries” and may not have data protection laws that are as strong as those in the UK and/or the EEA. This means that we will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR.
9. Do You Share My Personal Data?
9.1. We may share your personal data with other companies in our group for marketing purposes.
9.2. We may sometimes contract with third parties to supply products AND/OR services to you on our behalf. These may include payment processing, delivery, and marketing. In some cases, those third parties may require access to some or all of your personal data that we hold.
9.3. If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law.
9.4. We may sometimes contract with third parties that are located outside of the European Economic Area (the “EEA” consists of all EU member states, plus Norway, Iceland, and Liechtenstein). If any personal data is transferred to a third party outside of the EEA, we will take suitable steps in order to ensure that your personal data is treated just ass afely and securely as it would be within the UK and under the GDPR, as explained above in Part 8.
9.5. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
10. How Can I Access My Personal Data?
10.1. If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
10.2. All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.
10.3. There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
10.4. We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
11. How Do I Contact You?
11.1. To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
Email address: email@example.com
Telephone number: 01245 658268
Postal Address: Saxon House, 23 Springfield Lyons Approach,Chelmsford, Essex, CM2 5LB.
12. Changes to this Privacy Notice
12.1. We may change this Privacy Notice from time to time. This maybe necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
12.2. Any changes will be made available via our website, www.colorminium.com
The contents and attachments of any email sent by or on behalf of Colorminium (London) Ltd or Envoy Projects Ltd, are confidential. It may also be legally privileged or otherwise protected from disclosure. These emails should not be used by anyone other than the intended recipient, nor may it be copied or disclosed to anyone who is not an original intended recipient. If you have received emails from anyone employed by or acting on behalf of Colorminium (London) Ltd by mistake please notify us by emailing the sender, and then delete the email and any copies or associated attachments from your system. Liability cannot be accepted for statements or opinions made which are clearly the senders own and not made on behalf of Colorminium (London) Ltd. Colorminium (London) Ltd cannot accept liability for any virus or related damage resulting from messages received. You should perform your own virus checks before opening any attachments.